How do WE make OUR organisations more inclusive?

Explore strategies to make an organisation more inclusive.

To explore strategies organisations can put in practice to meet the needs of diverse groups of people to facilitate their involvement and participation.

Collection of ideas organized into groups how to make organizations more inclusive



  • Room with a big wall that all participants can see clearly if seated in a half-circle around tables
  • 5 tables with 6 chairs each

  • Sticky wall
  • White A4/A5 paper
  • Colourful paper with random symbols
  • Black marker for all participants
  • Pens
  • Something for participants to be creative and play with their hands (e.g. pipe cleaners) - if possible

Activities step by step
Step 1: Introduction
5 Minutes

Introducing the process of the session & the main question: How can we make our organisations more inclusive?

Everyone can read the question:

  • Is this question relevant to you?
  • Would you like to change anything about it?
Step 2: Establish the context
5 Minutes

Establishing context by collecting short answers from the participants to the following questions:

  • What topics do you touch in your organization?
  • Who is coming to your activities?
  • How do you feel about the way you manage your work?
  • What kind actions are successful?
  • How are decisions made in your organization?
Step 3: Individual brainstorming
10 Minutes
  • Individual brainstorming in quite on the main question (How do we make our organisations more inclusive?) (write it down on a piece of paper only for yourself): Write down everything that comes to mind
  • Choose the 3 ideas that are most important to you
  • Write the 3 ideas down on a A5 pieces of paper (1 idea on 1 card, write big, 3-7 words on each paper maximum)
  • Put your individual paper away (into a pocket)
Step 4: Sharing ideas
10 Minutes

Sharing ideas on 5 tables with 6 people on each table

  • Share ideas at the table
  • Decide on 5 most relevant ideas per group
Step 5: Grouping the ideas
30 Minutes
  • Each group gives 2 ideas to the facilitator: What are the 2 most creative ideas that came up?
  • Papers are collected on a wall randomly
  • Ask the whole group: Do you understand everything?
  • Ask the group: Do you see 2 ideas that go well together? -> put them in a temporary group
  • What are the 2 most surprising ideas your group came up with?
  • Collect them randomly
  • Ask for understanding
  • Ask group to group the new ideas either with already existing groups or form new groups
  • already existing groups can split up again
  • Don’t give headlines to the groups
    -Repeat -
  • What are the 2 ideas with the lowest costs?
    => slowly the ideas form into columns
  • The columns get random symbols as ‘headlines’
  • Groups get the chance to put the symbols on papers they still have or add remaining ideas to the collection without a symbol if they don’t fit into any group
  • All new ideas get introduced
  • Ask for understanding
  • Continue structuring the ideas into columns
  • Ask participants to get back to their brainstorming paper and see if there are more ideas -> write them on bigger paper (with symbols)
  • Collect, ask for understanding, continue to structure them into columns until all ideas are there
Step 6: Naming the columns
10 Minutes
  • Start with the biggest column
  • Have someone read out all ideas in the column
  • Have the group find a name the whole group agrees with
  • Replace the symbol with the name
  • Repeat with 2nd largest column
  • Repeat until all columns have a name
  • Read the main question & all names of the groups out loud
  • Ask the group if everyone agrees with the groups & names
Step 7: Debriefing
9 Minutes

Debriefing with exchange method in plenary

  • Which idea do you find fascinating?
  • Which activity feels uncomfortable to you?
  • What did you learn in this workshop?
  • Which ideas would you like to try?
Step 8: Thank the group
1 Minute

Thank the group for their ideas & effort to work together

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