Practical Tips for Designing Activities

Practical Tips for Designing Activities

At the beginning, you should consider the theme or main issue that you want to address. Your activity can be specifically about including more diverse groups; such as a panel about empowering women and girls, or it can be something that doesn’t discuss inclusion directly;

such as an online forum about a new education reform. However, whether the theme is about inclusivity or not, there are different ways for you as the organiser to make the event inclusive.

When you have decided what kind of event you would like to work on - it’s time to define some objectives! Objectives are the ‘big picture’ ideas that you want to achieve, for example to raise awareness about an issue or to train the participants to improve their skills or capacity.

Once you have your objectives and theme, you can plan out concrete steps for making your event inclusive. Think about:

  • How to spread information about your activity to more diverse/ marginalised groups?

  • Which channels, media and organisations are you using to share the information?

  • Are there any more different ones that could help you reach a more diverse audience?

  • How to make sure that the design, layout, colours and fonts of your activity promotion materials are accessible for readers?

  • Did you consider people with vision impairments?

  • Is the most important information clear?

  • For example, for an event, the date, time, venue, guests and topic?

  • Where to organise your event, in order to make sure that it is accessible for as many people as possible; with wheelchair accessibility, public transport links and facilities for special needs.

  • Did you select a venue in a big city? If yes, be careful about always having events in the same places, and consider the people who are excluded, or have to travel long distances every time!

  • Did you organise it near a town where there are enough schools/ bus routes around, in order to have enough participants for the event to go ahead?

  • Did you contact the venue to ask if they have signs for visually impaired people and allow guide dogs in?

  • If you are organising an event, consider how to make the agenda and plan of activities inclusive

  • Is there some time at the start for ice breakers and a discussion on the code of conduct?

  • If your activity is a learning activity, did you take into account the different learning styles that people have – learning by listening, doing, and writing or seeing?

  • Did you include both group work and individual activities, to suit different learners?

  • If you are facilitating the event yourself, rather than inviting a trainer, make sure you know how to be an effective peer-educator and create a safe space environment (read further for more information on peer-to-peer education).

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